Exhibit Rules and Application

 Exhibit Rules and Application

New England Numismatic Association

74th Conference and Convention

Saturday, November 10th, 2018



All members of NENA in good standing and who submit a standard NENA exhibit application two (2) weeks prior to the show by will be eligible to exhibit. NENA reserves the right to accept or reject any exhibit.


Competitive categories are:

     United States Coins

    Foreign Coins

    Ancients (before 1300) and Medieval

    Paper Money

    Tokens and Medals


    Miscellaneous (items not covered by above)

    Junior [under age 18] (any material)


Non-Competitive:An Exhibitor may enter only one competitive exhibit. Non-Competitive exhibits will be accepted on a space-available basis at the discretion of the Exhibit Chairman.

The Exhibitor will designate the exhibit category on his application; however, the Exhibit Chairman, after conference with the Exhibitor, may transfer the exhibit to the proper category.



A competitive exhibit may have any number of cases with the following limitations. Preference will be given to exhibits of three cases or less. Larger exhibits will be approved if space is available after smaller exhibits are approved. Under no circumstances will large exhibits be approved after application deadline. Small exhibits may be approved after the deadline if space is available. NENA will provide up to three cases when requested on the application but no cases will be provided for late applications. NENA cases are 33 1/2"x21", inside. Additional cases must be supplied by the Exhibitor provided external dimensions are no more than 34"x22".

A non-competitive exhibit may comprise up to three cases. Other conditions for competitive exhibits apply.

No special locations, electrical connections, lights or special gimmicks will be permitted. NENA will provide supplemental lighting for all exhibits, if necessary.



All material shall be the property of the Exhibitor. Exhibitors shall not violate any government regulation or display forged, spurious or counterfeit material in a competitive exhibit. Such material in a non-competitive exhibit, for educational purposes, shall be clearly identified as such.

A competitive exhibit shall not be the same, or substantially the same, as an exhibit that has previously been awarded a First Place at a previous NENA convention.


Exhibits must be set up prior to 10:00 AM on Saturday, November 10th, 2018. Exhibits may be set up between 10:00 AM to 6:00 PM on Friday, November 9th, and between 9:00 AM and 10:00 AM on Saturday, November 10th. Exhibits may not be removed until after Awards Presentation. Exhibits must be removed before 5:00 PM on Saturday, November 10th.

All material shall be prepared, set-up and removed by the Exhibitor unless prior arrangement has been made, in writing, with the Exhibit Chairman to appoint one person as agent for the purpose of set-up, removal and acceptance of any award bestowed on the Exhibitor.



All exhibitors will lock their cases in the presence of the Exhibit Chairman and give him the key. Once the case is locked, it cannot be opened by the Exhibitor until the exhibit is removed.

During judging, if necessary, the Exhibit Chairman may open an exhibit case in the presence of two or more judges to examine the contents more closely. After such scrutiny, the case will be re-locked. No liability of any kind shall be attached to such performance.


Each exhibit will be judged by at least two judges appointed by the Exhibit Chairman. During judging, all Exhibitors are excluded from the exhibit area. Judging will take place from 10:00 AM until 12:00 Noon on Saturday November 10th. Judges shall use the approved NENA Exhibit Rating Sheet and complete one sheet for each exhibit assigned. The Exhibit Chairman shall determine the overall rating for each exhibit by adding the ratings from each Judge and dividing by the number of Judges rating the exhibit.

The Judges’ decisions are final and there will be no appeals of any kind.

Each Exhibitor’s rating sheets will be available for view by the Exhibitor after the Awards Presentation and before removal of the exhibit.



Awards will be presented at the NENA Annual Meeting based on the overall rating of the Judges.

Best of Show award will be presented to the exhibit which has the highest overall rating.

The People’s Choice Award will be decided by ballots cast by exhibit viewers.

  • Best of show will receive an engraved tray and a prize award of a 1/10 oz. gold Eagle.
  • People’s choice will receive an engraved plaque with a NENA medal affixed to it, also a 1oz. Silver Eagle
  • Second Place will receive an engraved plaque with a NENA medal affixed to it and Silver Eagle
  • Third Place will receive an engraved plaque with a NENA medal affixed to it
  • Junior applicants under the age of 18 will also be eligible to receive a Y.N. Award for First, Second or Third Place. In Addition they will receive a numismatic prize.



The New England Numismatic Association, the convention committee, EBW Promotions LLC, including employees and contractors and/or the meeting facility, shall not be responsible for any loss, damage, or injury that may occur to Exhibitors or their property from any cause whatsoever, prior, during or subsequent to the period of the convention. The Exhibitor expressly releases the above named entities from, and agrees to indemnify same and hold harmless against any and all claims from such loss, damage or injury.






Exhibit Application

New England Numismatic Association

74th Conference and Convention

Saturday, November 10th, 2018


Name: ________________________________________________________________________

Address: ______________________________________________________________________

City: ______________________________State: ___________________ Zip: _______________

Phone (Specify day, evening, or both): _______________________________________________



I, the Exhibitor/Guardian/Agent, understand and agree to abide by the exhibit rules of the New England Numismatic Association which are incorporated herein by reference.

Signed: __________________________________ Exhibitor

Date: __________________

Signed: __________________________________ Parent/Guardian

Date: __________________


I, Exhibitor, hereby assign ______________________________ as my agent to set up and remove my exhibit and to receive any award presented for my exhibit.

Signed: __________________________________ Agent

Date: __________________



TITLE OF EXHIBIT: ____________________________________________________


Category (Please Check One):

___ U.S. Coins ___ Foreign Coins ___ Beauty

___ Ancient/Medieval ___ Paper Money ___ Junior

___ Tokens & Medals ___ Miscellaneous ___ Non-Competitive


How many cases does your exhibit comprise? _________________________________________

Do you want a NENA case for your exhibit? __________________________________________

Will you use your own case(s)? ____________________________________________________

If yes, outside dimensions: ________________________________________________________

Estimated Time of arrival for setup (day and time): _____________________________________


Send to: NENA EXHIBITS, P.O. Box 2061, Woburn, MA 01888